5 useful tips for being productive at home

The Covid-19 epidemic was complicated and forced many people to quickly turn to a new trend. That is the trend of working from home (Work From Home). This also requires many companies and employees to quickly adapt to the new way of working and the environment.

When you start working from home, you may feel a sense of freedom creep into you. Working remotely means having more free time and not having to travel stressfully. However, after a few days, you may begin to feel isolated, without full information and less effective than usual - especially if you are required to work from home because of a problem. as annoying as the outbreak of the Corona virus.

Here are 5 helpful tips to help you - especially for employees in Logistics, Forwarding, Import & Export companies - maximize your productivity at home:

1. Stay connected

One of the most important things when you work from home is to keep in touch with your team as well as any clients you work with. Contact lines will remain open as if you were in the office. Consider starting your day by sending a good morning greeting to your colleagues to let them know you're ready at your desk and to keep your work ethic. .

Staying connected also keeps you up to date on your company's priority jobs, as things can change quickly in uncertain situations. Staying connected to your managers, suppliers and customers will help you react in real time. The pressure to do the job will also help you work more effectively.

Here are some ways to help you connect with your company:

• Phone: Don't underestimate the power of connecting by voice.
• Email: Using Email in your work is a great way to send formal messages or long messages.
• Video meeting: See who you talk to personalize the conversation. Skype, Zoom, Microsoft Teams, Teamviewer, RingCentral, Google Hangouts Meet, Facetime, and Getresponse applications are video chat options with your colleagues.
• Instant messaging: Less formal than email, instant messaging is great for quick questions and getting back and forth with one person or your entire team. Apps like Zalo, Messenger, Viber, SMS, Slack, Google Hangouts Chat and WhatsApp will help you connect quickly and securely.

2. Ensure meetings are effective
 

Part of staying connected is having to keep organizing regular meetings. If you are on a phone or video conference from home, take some additional measures to maintain professionalism. Make sure you have a stable and seamless connection through whatever technology you use and that your workspace is quiet and uninterrupted. If you are video chatting, make sure that the background behind your back is not distracting to the person you're talking to, such as having pets appear, clothes hanging out, lots of people walking back and forth, protective doors born...).

Start the meeting by checking with the status of your colleagues, suppliers and customers, all ready for the meeting to start. Keep the meeting effective and professional by preparing and disseminating the content of the meeting before the meeting starts and concludes with an action plan for each person to implement.

3. Make a to-do list and focus on it

Working from home can come with a lot of distractions. This is especially true if you feel nervous during the COVID-19 outbreak when lots of bad news are updated daily. Creating a to-do list will help you stay focused.

Make a to-do list at the end of each working day so you can easily get started in the morning. Prioritize the most important tasks to be done first and try doing tasks in the same group to help increase your productivity. Remember, there are lots of people who waste about 40% of their day time just because they don't plan to do the job clearly.

4. Set aside a private space to work
 

Do not work at your bed! If you're not yet convinced of the reduced productivity of working in bed, keep this in mind: Working in bed actually reduces the quality of your sleep. Not only working at the bed, if you work at the kitchen table, where you usually eat and socialize with your family, you may also feel distracted.

You will work most effectively if you have a dedicated space for work. This tells your brain that you are in professional working mode. It also allows you to close down work at the end of the day. Just a small space in the corner of the room can be enough to activate your mind that you are at work.

5. Maintain good daily work habits

Two extremes can occur when you work from home: One, you may feel too comfortable and distracted, and therefore you are not working effectively. Second, you can become a workaholic, who never leaves the "office", you always check your work email until you fall asleep.

Both extremes are not good for your career. Workaholics reduce productivity and create a range of health problems.

The best way to work from home is to keep your schedule the same way you work in the office. This means getting up in the morning as usual like going to the office, exercising if it's part of your daily routine, having breakfast and if you can take a walk outside before begin work.

Likewise, take a lunch break and leave your workspace to keep you productive during the afternoon, and make sure you also rest at the end of the day.

Phaata

Phaata.com - The first International Logistics Marketplace in Vietnam